Article 1 To further strengthen and standardize the information disclosure practices of the Shanghai Exhibition and Convention Industry Association (hereinafter referred to as "the Association"), ensuring the authenticity, accuracy, completeness, timeliness, and fairness of information disclosure, and to promote the Association's compliant operation and protect the legitimate rights and interests of its stakeholders, this policy is established in accordance with the "Interim Regulations on Registration Management of Private Non-Corporate Units" and the "Articles of Association."
Article 2 For the purposes of this policy, "information disclosure" refers to the act of publicly disseminating information, within the specified timeframe and using the prescribed method, that may have a significant impact on the association's service recipients, but which they have not yet been informed about.
Article 3 The Association's disclosures include regular reports and annual reports. Information deemed necessary to disclose by the registering and managing authorities should also be disclosed.
Article 4 Transparency of information is a continuous responsibility of the association. The association must faithfully and honestly fulfill its obligations regarding the disclosure of information, ensuring that information is provided in a truthful, accurate, complete, and timely manner, and is publicly accessible, without any false or misleading statements or significant omissions. Annual reports and information designated by the relevant registration authorities must be published in open newspapers or on websites. Other information is disclosed through various legal channels.
Article 5 When the Association identifies inaccuracies, omissions, or misleading information that has been publicly disclosed, it should promptly issue correction notices, supplementary notices, or clarification notices to rectify the situation.
Article 6 The Association's Administrative Department is responsible for organizing and coordinating the Association's information disclosure activities.
Article 7 Prior to public disclosure, confirmation must be obtained in writing from the association's legal representative or their authorized representative.
Article 8 Disclosure of significant matters that have a major impact on the industry and society requires prior approval from the relevant government business guidance department. Following thorough consultation and consensus, the disclosure may then be made publicly.
Article 9 No employee shall, without the prior authorization of the association's legal representative, disclose or publicly disseminate information belonging to the association that has not been previously made public.
Article 10 The association's publicly available documents must be maintained in a dedicated archive system. Documents from the general assembly, board of directors, audit committee, or committee meetings, as well as publicly available documents, must be categorized and archived separately.
Article 10 Members, board members, auditors, and other personnel of the association who have access to confidential information and whose activities significantly impact the association are obligated to maintain the confidentiality of such information. They are prohibited from disclosing any confidential information.
Article 12 "In cases where association personnel are found to have acted negligently, resulting in negative impacts on the association's industry, appropriate disciplinary measures should be taken."